unit 1 M2

Risk using a large IT based communication system

•Uploading/using digital content-you can only upload stuff which is yours and you must not upload any rude or any disrespectful images.

•Respect towards others/colleagues-you must show respect towards others by not using any bad language or by not being disrespectful towards colleagues.

•Company/school data protection-you must not mention any private details such as school information on students like there date of birth/there address or there phone number.

•Ownership/copyright of images/music/videos-You must own the images or music that you have and you must not download or copy any images/music or videos.

•Plagiarism- you must not copy any ones work and pass it on as your own.

•Privacy of information- You must not give out anyone's private information such as lists/phone numbers/addresses.

•Cyber bullying-You must not post or write any rude or threating comments as this can make the person feel scared or they can lose there self esteem.

•Spam- You must not send any junk mail which can cause lots of room to take up in your inbox and it can also be a risk.

•Phishing- you must not send anyone an email or message offering them something which is not real. You must also not click on any message that comes up on your screen as if you do the people will fish inforamation off you which can be a big risk.

unit 1 P6

The advantages and disadvantages of moving into an IT based communication system

• The advantages are that there is less space in the office which means more space to work with and also going paperless means not having to use big bulky filing cabinets. 
• Another advantage is convenience which means not only will it be easier to search for archives but data entry work in the future will be far more efficient and faster.
• Another advantage will be that it will be eco-friendly as it takes a year to cut down a tree but it takes years to grow.

 

•  The disadvantages are that there is human error such as not every is experts at tecnologly and there is a chance that somone could send the wrong data.
• Another disadvantage is automation which means that if you want to achieve a 100% paperless office you have  to you must have all systems automated flawlessly and this can cost money and time.
• Another disadvantages is bugs and breakdowns which means going paperless means keeping all records on electronically which comes with an IT departments biggest nightmare concerning software and hardware issues which can disrupt work.

The social impacts are that if you spend all your time staring at a screen you may damage your eyesight or even go blind. Another problem is that you may beome a hermet and if you spend all of your time indoors you lose contact with the world and you also lose contact with friends and family. your socilizing skills also get werse because you are always talking to people on a screen and not to them in person. it is good because you can keep intouch with people alot easier and you can also update your staus by adding pictures or telling people how you feel. Another good thing is that if you want to tell people about a party or event you can easily spread the message which makes life alot easier.